Addresses a full range of accounting documents and contextual business data; providing complete content management, ease of access, and in-process utilization. For both in-side SAP and SharePoint/O365 Finance users
Business Challenges
- Lengthy document retrieval times and frequent loss of documents, causing delays and inefficiencies in day-to-day operations.
- Duplicated document creation and storage, leading to increased operational costs and errors.
- Lowered productivity due to wait times and lack of process efficiencies, impacting overall business performance.
- Low utilization of payment discounts due to extended document processing times, leading to lengthy posting and delayed approvals.
- Extra time and costs involved in assembling documents to satisfy audit requirements, impacting efficiency.
- Failure to meet compliance mandates for document governance, potentially leading to regulatory penalties.
Cognysync Business Value
- Content centrally stored in MS SharePoint/O365 or SAP ArchiveLink ECMs, providing easy access and improved data management.
- Content-enabled processes improve user efficiency by automating and streamlining workflows across departments.
- Smart document processing optimizes content-driven SAP processes, enhancing overall system performance.
- Reduce cost per item processed by automating manual document workflows and minimizing errors.
- Compliant content handling ensures data governance and adherence to regulatory standards.
- Future flexibility for continued process improvement, allowing scalability and adaptation to changing needs.
- Quick ROI realized in just weeks, demonstrating immediate benefits and efficiency gains from implementation.
Manage, Access, Process, Discover
SAP Finance Becomes Content Enabled
Logistics Invoice Verification
- Material invoice documents
- Line item documents
- Purchase orders
- Contracts
- Scheduling agreements
- Inbound goods receipts
- Accounting documents
Billing
- Billing documents
- Billing line item documents
- Inquiries
- Quotations
- Orders
- Scheduling agreements
- Deliveries
- Accounting documents
Accounts Payables
- Accounting document
- Accounting line item documents
- Vendor Correspondence
- Credit Memos
Accounts Receivables
- Accounting documents
- Accounting line item documents
14 SAP screens/lists reduced to 1 foldered content view
Direct access from within any SAP transaction
Web users can do everything the SAP user can
SAP users real-time connected to O365, SharePoint Users
Manage, Access, Process, Discover
Business Data Based Document Search
Manage, Access, Process, Discover
Content Handling Extended With Process Activities
Manage, Access, Discover & Process with Cognysync
Manage, Access, Process, Discover
Functionality Not Supported In Standard SAP
- All related content, one-click away, providing easy and fast access to all relevant documents.
- Single content-intuitive UI screen that simplifies access to all critical documents in one place.
- Hierarchical folder view versus flat attachment list, making it easier to organize and find documents.
- Cross-referenced with contextual business data, enabling better decision-making and insights.
- View parked and in-process documents for better workflow visibility and management.
- Filtered document search via business data, allowing faster and more accurate document retrieval.
- Attach, view, and work from SAP & SharePoint/O365 content centers seamlessly.
Extended Process Efficiencies
- Approve and/or route for action, streamlining document approval and task assignments.
- Input/update related business data, ensuring accuracy and consistency across processes.
- Capture, perform OCR, and attach new documents to automate data entry and document management.
- Add more documents, content, and notes to provide comprehensive information for better decisions.
- Revise documents and maintain versions to track changes and ensure up-to-date content.
- View document processing histories for better audit trails and transparency.
- Bulk print, download document sets for efficient document handling and distribution.
