Cognysync 360 accelerates document processing across the complete requisition, procure, goods receipt, vendor invoice and payment cycle.
Improving Procure-to-Pay processes reduces overall costs, frees up needed cash, impacts vendor relations and improves operational performance.
Business Challenges
- Extra time/costs in assembling sets of related documents to validate appropriate vendor payments
- Lowered productivity due to wait times for information spread across multiple departments
- Delays in processing vendor invoices
- PO / Goods Receipts & invoice match problems
- Long cycle times / late payments / aged invoices
- Deteriorating response time and lower service levels from suppliers
- Higher materials pricing (due to costs attributed to late payments)
- Increased manpower for non-value-added activities
Cognysync Business Value
- 360° view of all documents related to supplier orders, invoicing and payments, allows for enhanced decision-making capabilities
- Facilitates integration of purchasing department with accounts payable department
- Content Enabled Procurement and A/P Processes Improve User Efficiency
- Improved Supplier Relations
- Reduce Overhead Costs Per Procured Item
- Content centrally stored in MS SharePoint/O365 or SAP ArchiveLink ECMs
- Future Flexible For Continued Process Improvement
- Quick ROI realized In Just Weeks
Want to know more about 360° Digital Content Workplaces?
Manage, Access, Process, Discover
360° correlation & management for Sales Order-to-Payment Receipt
Cognysync 360 for Procure-to-Pay Provides
- End to end information, content and process management across all concerned departments
- Complements accounts receivable by keeping them up-to-date through seamless content integration
- Faster Customer responsiveness to requests for verifications and validations
- Correlated Content Management using SharePoint, O365 or ArchiveLink enabled ECMs’
Manage, Access, Process, Discover
Smart Content Workplaces bring together all phases of the Order-to-Cash cycle in a single view
Combines Finance, Sales & Master Data so all related documents are one click away
- Contract Related Documents
- Order Processing & Fulfillment
- Proof of Delivery & Receipt
- Billing Documents
- Credit & Collections
- Dispute Resolutions
- Payments
Manage, Access, Process, Discover
Smart Content Processing for continuous process improvement opportunities across the Order-to-Cash cycle
Contract Management
- Streamline request, creation, authoring and approval processes
- Distribute contracts to customers for review, approval, and signature
Order Processing & Fulfillment
- Store and automatically route order documents for review
Proof of Delivery & Receipt
- Capture & access signed proof of delivery documents anytime, anyplace
Billing
- Store, distribute and recall customer invoice documents instantly
Credit & Collections
- View invoice aging dashboards across all departments involved
Dispute Resolution
- Capture and distribute correspondences and notes
Payment Processing
- Validate captured information automatically
- Create and save Imaged checks and deposits
Manage, Access, Process, Discover
Smart Provisioning of Order-to-Cash Documents and Data
Advanced, business data based search returns filtered document sets with all needed contextual data.
Begin the Search at ANY point in the Order-to-Cash Cycle
- Contract
- Order
- Billing
- Disputes
- Credit & Collections
- Dispute Resolutions
- Collections/Payment
Manage, Access, Process, Discover
Order-to-Cash “In-Process” Content from a 360° Digital Workplace
Functionality Not Supported In Standard SAP
- View all Order-to-Cash documents in a single Content View
- All related content, One-click away
- Single content-intuitive Workplace screen
- Hierarchical Folder view versus flat attachment list
- Cross referenced with contextual business data
- Filtered document search via business data
- Attach, View & Work from SAP & SharePoint/O365 content centers
Extended Process Efficiencies
- Eliminate 20+ SAP Screen jumps with 1 workplace view
- Add more documents, content, notes that everyone can see instantly
- Approve and/or route for action
- Revise documents, maintain versions
- View document histories
- Bulk print, download document
- Add process improving activities over time